FOX HOLLOW MEN’S CLUB
Meeting Minutes for:  Wednesday March 17, 2010  

In attendance: Richard Walker, Bill Nergard, Kevin Horvath, Tim Clark, Scott Kostelecky, Rick Ludwig, Joe Sicora, Steve Bonnstetter

Also in attendance:  Eric Larson, Dave Sack, Doug Dieter  

Treasurer’s Report:  As of 3/17/2010 there have been 40 applications received for 2010.

Financial Situation Update
Court proceedings have been delayed until April 14^th.  Alex Flynn is going to make one last attempt to have the prosecutor drop charges in an attempt to secure repayment of lost funds to the league.  If this fails, we will look to receive re-payment of lost funds through possible restitution.  Joe Sicora is going to check on possible courses of action.

Fox Masters Update
The fee for this years Fox Masters will increase $5.00.  The higher fee will bring the total cost to $80.00 vs. $75.00 from the previous year.  There will not be professional entertainment this year.  Richard will be sure to entertain us all.  For interested parties, food only will cost $17.00.

Next Board Meeting Date
The next Fox Board of Directors meeting will be held on Saturday April 3^rd.

FOX HOLLOW MEN’S CLUB
Meeting Minutes for:  Wednesday February 18, 2010  

In attendance: Richard Walker, Bill Nergard, Pete Raatikka, Kevin Horvath, Tim Clark, Scott Kostelecky, Rick Ludwig, Joe Sicora, Steve Bonnstetter

Also in attendance:  Eric Larson, Dave Sack  
Treasurer’s Report:  N/A  
Financial Situation Update
All board members signed a letter asking for the prosecutor to drop the case.  If the prosecutor agrees to this the men’s club will be able to retrieve all the money that it is owed.  If the prosecution does not agree to drop the case, the men’s club, in all likelihood will never recover any funds.  Further updates will follow.

Dave Sack Administrative roll proposal
Dave Sack discussed with the board a proposal which would make him the men’s club administrator.  Dave presented the role of the administrator and the cost at which he would be willing to perform the roll.  The board took a vote and accepted Dave’s proposal as written.  See the website for the proposal.  It was agreed that payment for Dave’s services would be made in late May.

Dave also presented some ideas for events that he had thought of.   The board took these under advisement and may consider adopting some of them in the future.

Election of Officers
President – Bill Nergard                     Vice President – Tim Clark
Secretary – Scott Kostelecky              Treasurer – Steve Bonnstetter
Sat League – Kevin Horvath              Wed 18 League – Pete Raatikka
Wed 9 League – Bill Nergard             24 man team – Joe Sicora

League Fee Discussion
Board had discussion on changes to league fees across all leagues.  It was decided that all league fees would be set at $70.00.  The administration fee was determined to be too high.  The board agreed to drop the administration fee to 50.00.

The board also agreed to create a new junior men’s club membership rate that would apply to men age 25 and under.  The league fee for this membership would be $35.00 plus a $25.00 admin fee.

There was discussion on adopting a-la-cart approach to playing in league events.  This will be discussed in more detail at the next meeting.

Key Dates (Tentative)

FOX HOLLOW MEN’S CLUB
Meeting Minutes for: Wednesday July 1st, 2009
In attendance: Scott Kostelecky, Richard Walker, Bill Nergard, Joe Sicora, Tim Clark  

Emergency meeting discussion
Due to the unforeseen resignation of Darin Aho as president of the men’s club, an emergency meeting was needed to determine who on the board would take Darin Aho’s place as president.

Bill Nergard accepted the nomination and will act as president for the rest of 2009.  Discussion topics included an update on the current financial situation legal proceedings. Decisions were made on the approach necessary to ensure the best chance of the club to secure lost dollars.  Bill will lead this effort.  

The emergency meeting adjourned at approximately 9:00 pm.

FOX HOLLOW MEN’S CLUB
Meeting Minutes for:  Saturday March 7, 2009  

In attendance: Darin Aho, Richard Walker, Bill Nergard, Pete Raatikka, Kevin Horvath, Tim Clark
Absent:   Scott Kostelecky, Jeff Jacobson, Mike Fairchild
Also in attendance:  Doug Dieter  

Treasurer’s Report:  N/A  

Acceptance of Resignations:  It was unanimously agreed by the Board that resignations will be accepted from Jeff Jacobson and Mike Fairchild.  

New Board Members:  It was unanimously agreed that new Board members are needed to fill open positions.  Joe Sicora was voted to fill a 1 year term.  Dave Schlueter was voted as to fill a 3 year term.  

2009 Plan:  Discussion over what needs to take place throughout 2009.  An overall plan was prepared and approved for the coming season.    

Move Financial Issue to Authorities:  The Board’s investigation into the financial status of the club has been exhausted.  It was unanimously agreed that the matter needs to be turned over to the authorities for further investigation.  

Memo to Members:  A memo to notify the members of the financial situation was finalized and approved.  It will be sent to members electronically the week of March 9.  A Towne Hall Meeting for Q&A will be set up for Saturday, April 4, just prior to the Fox Hollow Open House event.  

Fox Masters:   Richard Walker discussed the interest for this event.  The Board is interested in making this happen.  Richard will bring a conceptual overview to the next meeting.  This event may be used to launch the 2009 season and may be opened up to participants outside the Men’s Club.  More discussion will occur at the next meeting.  

Special Events to be discussed at the next meeting:  

Fox Masters – Richard Walker (Concept Sheet to be distributed)
GHIN System – Kevin Horvath
Schedule / Chit Allocations – League Chairs
Open Chits – Board / Doug  

The Next Board Meeting Will Be In Late March 2009

FOX HOLLOW MEN’S CLUB
Meeting Minutes for: Wednesday February 11^th, 2009  

In attendance: Scott Kostelecky, Darin Aho, Richard Walker, Bill Nergard, Pete Raatikka, Jeff Jacobson
Also in Attendance: Dave Sack, Eric Larson (Pro)  

Financials:
Discussion of current bank account balance and 2009 budget occurred and were tabled until all current financial information is available.  It was also agreed that a monthly PDF file will be sent to all board members for account verification purposes.  This will serve as a checks and balances system for our league bank account.  

Event Schedule:
It was discussed and agreed that the individual league chairman would complete their leagues schedule and send them to Dave S for posting on the website.  

2009 Sign up Process:
Darin will create a letter and send an e-mail to current members that will direct them to the Fox Hollow Men’s Club website for 2009 league sign-up.  

Season Start Dates:
It was agreed that the individual league chairman will set the start date of the league and send the information to Darin.  Darin will forward the starting date information to Dave S for posting to the website.  

Special Event Discussion:
Dates were discussed for several of the special events.  It was agreed that keeping them close to the date they have historically will work best. 

            - Mid Summer Shootout           Date: TBD
            - Guest Day                              Date: Wed 7/22
            - Combination                          Date: Sat 7/25
            - Club Championship                Date: Sat 8/8, Sun 8/9
            - T of C                                    Date: Sat 9/19
            - Fox Masters                          Richard will determine course of action
            - Marathon Charity Event         Richard will determine course of action

FOX HOLLOW MEN’S CLUB
Meeting Minutes for:  Saturday January 10, 2009  

In attendance: Jeff Jacobson, Scott Kostelecky, Pete Raatikka, Kevin Horvath, Tim Clark
Absent:   Mike Fairchild, Darin Aho, Richard Walker, Bill Nergard
Also in attendance:  Dave Sack, Tom Mann, Eric Larson  

Treasurer’s Report:  Larry not available for presentation  

Election of Officers / Committees:  
President                            Darin Aho
Vice President                    Jeff Jacobson
Secretary                            Scott Kostelecky
Treasurer                            Richard Walker
Membership Chair              Darin Aho / Richard Walker
Saturday Chair                    Kevin Horvath / Tim Clark
Wednesday 18 Chair          Mike Fairchild / Pete Raatikka
Wednesday 9 Chair            Bill Nergard / Darin Aho
Combo Tourny Chair          Pete Raatikka / Kevin Horvath
Guest Day Chair                 Richard Walker / Bill Nergard
Club Championship Chair  Darin Aho / Scott Kostelecky
Tourny of Champs Chair    Jeff Jacobson / Tim Clark
Rules, Greens & Maint       Richard Walker / Mike Fairchild
Handicap Chair                   Mike Fairchild / Kevin Horvath
24 Man Team                      Joe Sicora / Richard Walker
8 Man Team                        Gary Schrantz / Daryl Caldwell  

Website Agreement:  It was agreed to waive all fees for Dave Sack for his services in administering the men’s Club web site foxhollowgolf.net.  

League Fees:  It was agreed to no changes in league fees for 2008.  Fees to remain: Saturday 18 - $85, Wed 18 & Wed 9 - $65, Administration Fee - $70.  Also again this year NO initiation fee for new members.  

New Member Referral Drawing:  In order to encourage new members the league will contribute $250 and the pro shop will match $250 to be available as a raffle for those current members who bring in new members.  This information will be included on the 2008 application.  In order to push for additional Saturday memberships, those members who recruit additional memberships for Saturday will receive two drawing chits for each new recruit.  

Hole in One Insurance:  This year, the league applications will include the option for paying for hole in one insurance with the other fees.  

TOC Eligibility Coordination:   It was agreed that each of the leagues be allowed 30 spots in the TOC, and that eligibility will be based on dollar winnings through the year.   YTD winnings will be posted on the bulletin board weekly so members can track their standings.  To be decided:  Will the money won in special events be included in the totals.  

Social Events/Activities:   It was requested that the Board review the option of a year-end banquet for members.  This will be further discussed at the next board  meeting.  

Per Event Fees for 2009:  The Board agreed to test a “per event fee” in the Saturday league in 2009.  Anyone who wants to bring a guest can do so.  In addition to the green fee, the guest will pay a special $15 event fee to cover administration costs and prizes.  The guest will also complete a form providing contact and handicap information.  

Event Schedules for 2009:   Prior to the next Board meeting, the league chairs will prepare a tentative schedule of events for their leagues.   This information should be sent to the president (Darin) and to the next meeting.  At the next meeting the schedules will be tweaked and finalized to coordinate with any special events authorized.  

Special Events to be discussed at the next meeting:   
Mid-Summer Shootout – Scott Kostelecky
Fox Masters – Richard Walker (Info Sheet distributed)
Marathon Charity Event – Richard Walker (Info Sheet Distributed)  

Darin Aho will coordinate the next Board Meeting for February

FOX HOLLOW MENS CLUB

Meeting Minutes for:  Saturday November 15, 2008  

In attendance: Tom Mann, Gary Schrantz, Larry Yarger, Mike Fairchild, Jeff Jacobson, Kevin Horvath.
Absent:  Scott Kostelecky, Bill Nergard, Darin Aho.
Also in attendance: Dave Sack, Doug Dieter, Eric Larson.  

Treasurer’s Report – Larry submitted preliminary report for 2008.  Larry has not received all the invoices from the Pro-Shop for Aug & Sept. thus the report is preliminary.  In summary there will be a surplus of approx. $3,400 going into 2009.  

Nominations for 2009 Board.  There are three openings for 3 year terms. Nominations made and accepted for 2009.  They are Marc Carlson, Randy Carlson, Tim Clark, Jon Erickson, Pete Raatikka, Dave Schlueter and Richard Walker.  

Handicaps.  Discussed adjusting handicaps for winter scores. Proposed an amendment to the by-laws as follows:

The Fox Hollow Men’s Club will amend its bylaws with the addition of Section 4 to ARTICLE VI. HANDICAPS:

Section 4.  Member handicap increases will be limited to two strokes during the MGA handicap off-season period from late October to early April.  USGA handicaps increasing by more than 2 strokes will be reduced to a 2 stroke increase for all Fox Hollow Men’s Club events.  This limit will be removed at the time the member handicap has been reduced to or below the 2 stroke increase or the member has posted 5 additional scores at Fox Hollow Golf Course under the new MGA handicap season.

This proposed amendment will be voted on by all members.  It will be included on the ballot for board ballot.  

Guest Day 2009   Tom Mann will call the female members (Foxes) to determine if they are interested in being included in guest Day for 2009. 

Changes for 2009:   The following were discussed however all decisions were tabled to be taken up by the new board.  (1) Reduced fees for partial year members (Weiss amendment) (2) Alternative membership – members can pay per event or pay current full league fee.  Thus Wed members could occasionally play in Sat. events or vice versa. (3) Include hole-in-one insurance fee on the spring application (Sauer amendment) (4) Coordination of eligibility for the Tournament of Champions with all leagues using either using money list or points system.  (5) Increase league fees for 2009.

Note: No decisions were made on the above at this time.  Issues will be decided by the new board next spring.  If any member wants to voice an opinion on the above send E-mail to board members.  

Mailing of Ballot:  .   President Tom Mann as usual doing the  excellent job he has done all year will take care of mailing the ballot.

FOX HOLLOW MEN’S CLUB
Meeting Minutes for:  Saturday April 5, 2008  

In attendance: Tom Mann, Darin Aho, Jeff Jacobson, Scott Kostelecky, Bill Nergard, Larry Yarger
Absent:  Gary Schrantz, Kevin Horvath, Mike Fairchild
Also in attendance:  Dave Sack  

Treasurer’s Report:  Larry presented the 2007 financials: Actual vs Budget.  The Men’s Club has a $5,445.64 cash carryover to the 2008 season.   The Board provided suggestions for the 2008 budget, including the reduction of the year-end surplus, increasing the payouts for the leagues, and increasing the payouts for the major events (club championship & tournament of champions).  

Membership Report:  Larry reported that we have 161 members that have signed-up though the end of March.  As in previous years, it is anticipated that the membership levels will increase over the next month.  

Improved Financial Processes/Communication for 2008:  In 2008 the pro shop will invoice the men’s club each month.  In May, the Board will have a meeting of president, treasurer and league chairmen to develop a platform for monthly reports to league chairmen and reconciliation of league payouts and balances.  

New Member Referral Drawing:  Through the end of March, there have been 10 new members added with referrals by current members.  Each referral will provide the member with a drawing chance at a $500 clubhouse chit.  The drawing will take place in mid-May, 2008.  

League schedules:  The league schedules for 2008 were reviewed and approved.  

Handicap Issues:   Tom will talk to Mike about comparing the membership handicaps from the end of the 2007 season to the beginning of the 2008 season.  This will be done to determine if there are any major changes/issues that handicap committee may need to address.  

Social Events/Activities:   The board agreed to continue the issuance of drink chits at the 2008 club championship, and will include this in the budget.   Scott volunteered to develop and run a new social golf event in 2008…  tentatively scheduled to be a Saturday afternoon;  including a cookout; and possibly open to non-members.   

Membership discount for partial year:  The Board declined a request for reduced membership fees for a partial year to avoid setting any type of unrestricted precedent.                                 

FOX HOLLOW MENS CLUB
                        Meeting Minutes for:  Saturday January 26, 2008 . 

In attendance: Tom Mann , Gary Schrantz , Darin Aho , Jeff Jacobson, Kevin Horvath , Scott Kostelecky, Bill Nergard.
Absent: Larry Yarger , Mike Fairchild.   Also in attendance: Dave Sack.

 Treasurer’s Report: Cash beginning for 2008 season of Approx. $5,000.  

Elections for 2008 as follows:

            President                      Tom Mann
            Vice-President              Jeff Jacobson
            Treasurer                      Larry Yarger
            Secretary                      Gary Schrantz
            Sat – 18                       Chairman Gary Schrantz , Vice chairman Kevin Horvath
            Wed 18                        Chairman Mike Fairchild, Vice chairman Kevin Horvath
            Wed 9                          Chairman Darin Aho , Vice chairman Bill Nergard
            Club Championship      Tom Mann , Darin Aho & Scott Kostelecky
            Combo                         Gary Schrantz
            Guest Day                    Tom Mann & Larry Yarger
            Membership                 Larry Yarger
            Tourn of Champs          Jeff Jacobson & Scott Kostelecky
            24 Man Team               Joe Sicora
            8 Man Team                 Gary Schrantz
            Handicap committee     Mike Fairchild & Bill Nergard  

It was agreed to waive all fees for Dave Sack for his services in administering the men’s Club web site foxhollowgolf.net.  

It was agreed to no changes in league fees for 2008.  Fees to remain: Saturday 18 $85, Wed 18 & Wed 9 $65, Administration Fee $70.  Also again this year NO initiation fee for new members.  

In order to encourage new members the league will contribute $250 and the pro shop will match $250 to be available as a raffle for those current members who bring in new members.  This information will be included on the 2008 application.  

This year Dave Sack will E-mail all members a welcome back letter (to be composed by President Tom Mann ) informing members that the 2008 application and schedules can be obtained from the Web Site.   Follow up postcards will be sent by Tom Mann a few weeks later to make sure everyone has been informed that applications for 2008 will be available on the Web Site.  

League chairmen are urged to send Dave Sack their 2008 schedules as soon as possible.  

It was agreed not to have a fall banquet as last year and allocate funds for drinks during club championship, same as last year  

Men’s Club Handicaps will be posted on the bulletin board

FOX HOLLOW MENS CLUB
 Meeting Minutes for:  Wednesday October 3, 2007 .

 In attendance: Tom Mann , Gary Schrantz , Larry Yarger , Paul Kangas .
Absent Jason Umerski, Mike Fairchild, Darin Aho ,

 Treasurer’s Report – Larry submitted preliminary report for 2007.  Larry has not received all the invoices from the Pro-Shop for Aug & Sept. thus the report is preliminary.  In summary there will be a surplus of approx. $5,000 going into 2008.  

Nominations for 2008 Board  There are three openings for 3 year terms and one opening for 2 year term.  Nominations were made and accepted for 2008.  They are Scott Kostelecky, Kevin Horvath , Jason Linn and Bill Nergard.  

Handicaps  The Knuth tournament point systems currently used by the MPGA and the MGA was discussed.  There is no interest in adopting this for the Men’s Club.  Also discussed  was the use of winter scores & resulting increase in handicaps.  The board is leaning towards implementing Section 8-4 ( c) of USGA handicap manual in regards winter scores.   Tom Mann will review further in the handicap manual and board will discuss again at next meeting.  

Fall Ballot         Tom Mann will mail a ballot for voting on 2008 board nominations.  Also he will include information that 2008 application and 2008 information will be on the Web Site for 2008.  The only spring mailings will be to those who request “snail” mail.  If members want to receive by US Mail they must indicate on the ballot otherwise all applications and 2008 info will be on the Web Site.   This is subject to clearance from our resident geek  - Dave Sack.  Tom Mann will follow up to determine if this is agreeable with our Web guru.  

Increase Membership.   There was a brief discussion on how to increase membership.  Discussed was discount to current members for bringing in new members. Possible raffle for new members. Also discussed was reducing administration fee for 2008.  No decisions were made, as this will be discussed again with new board at next meeting early next year.  

Revisions to League Schedules.   Gary Schrantz proposed no more 4 man pick your own team events.  Will schedule a “get acquainted”  4 man (teams drawn) event early in the schedule.

ADDENDUM:  ( October 9, 2007 )
Also nominated to be included on the ballot for the 2008 board, Jeff Jacobson.  It was agreed by E-mail vote after the meeting, by the current board to also include Jeff on the ballot.  His willingness to serve was not known at the time of the October 3^rd meeting.

                                    FOX HOLLOW MENS CLUB

                        Meeting Minutes for:  Wednesday May 2, 2007 .

In attendance: Tom Mann, Gary Schrantz , Larry Yarger , Jason Umerski, Mike Fairchild, Darin Aho , Paul Kangas .      Also Present: Dave Sack.  Absent (again): Tom Bishop.

Election of President – Nomination was made by Gary Schrantz and seconded by Larry Yarger for Tom Mann to succeed Wayne Will as President for remainder of 2007.  Nomination was approved unanimously.

Membership  Discussed various membership issues with Dave Sack.  Dave will update the roster and post an updated roster on website in the next couple of days.

Guest Day  Tom Mann agreed to replace Wayne Will in helping coordinate guest day along with Larry Yarger .  Larry will also ask Dave Christopherson to help with organizing guest day.

Tribute to Wayne Will     Paul Kangas agreed to work with Doug Dieter on purchase and placement of a tree and plaque on Hole #3 in tribute to Wayne Will.  Approval was given to contribute up to $250 by the Men’s Club for this tribute.

Budget for 2007.   A preliminary budget was submitted by Larry Yarger & Gary Schrantz .  There was discussion on the budget.  Once Dave Sack provides an updated roster with most receipts being known a final budget will be prepared by Gary Schrantz and E-mailed (approx. May 7^th   ) to all board members for there review and final approval.

Handicap Fees.   Tom Mann & Larry Yarger will discuss with Doug Dieter the fees the Men’s Club will be charged by the Pro Shop for providing USGA handicaps for the Men’s Club members.

Carryover from last meeting     The subject of having barbecues for the members was again discussed.  No decision was made.  Also under consideration was rather than barbecues, having a raffle or providing drink tickets to the members during the Club Championship.  It was decided to leave $500 in the budget for a “Social Event” with the exact nature of the event to be decided at a later date.

                                    FOX HOLLOW MENS CLUB

                        Meeting Minutes for:  Saturday April 7, 2007 .

 In attendance: Wayne Will, Gary Schrantz , Larry Yarger, Jasin Umerski, Tom Mann, Mike Fairchild, Darin Aho.
Absent: Tom Bishop.

Secretary’s Report – Motion was made by Larry Yarger to approve minutes of the February 17, 2007 meeting. Motion carried.
Treasurer’s Report: Wed 9 under spent in 2006 by $637.  Current cash is approx. $26,000.

Discussed the posting of league scores.  The league chairmen will be responsible for E-mailing the event scores (with Equitable Stroke Control adjustment) to the handicap committee ( Tom Mann & Mike Fairchild).   The handicap committee will be responsible for timely posting of event scores.

Current membership roster is Sat-18,- 59 members.  Wed-18, 58 members.  Wed-9, 65 members.

League chairmen will discuss with Pro shop the collecting of extra fees for events such as Classic, Match Play, Combo, Progressive skins.

Discussed having barbecues after some events.  Decided to table any decision until the board meets and decides on 2007 budget in early May.